JOB TITLE: Volunteer Coordinator
REPORTS TO: Program Manager, Oakland School Volunteers
COMPENSATION & BENEFITS
• $21/h – $25/h Full Time Non-Exempt Hourly Position
• Medical, Vision, and Dental Insurance
• Generous Vacation & Sick Time Accrual
• Paid Holidays
• Holiday Pay and 401(K).
WORK/LIFE AT THE ED FUND
• A fun, fast-paced, flexible, and pet-friendly work environment;
• Great mentorship and opportunities for both personal development and professional growth;
• Flexible work schedule;
• A brand new office in Oakland’s Jack London Square that is easily accessible by public transportation, has great parking options, and is stocked with refreshments;
• Staff outings, team-building activities, staff celebrations and happy hours;
• The opportunity to make a direct, positive impact on Oakland public schools and programs serving our youth; and,
• Amazing networking opportunities with local leaders and businesses.
ABOUT THE ROLE
The Oakland Public Education Fund is seeking a motivated, passionate, and detail-oriented Volunteer Coordinator to support the Oakland School Volunteers Program (OSV). Our organization runs the public schools’ volunteer program on behalf of the school district, and therefore, we are Oakland’s largest school-based volunteer program. We support all parents, guardians, community members, groups, and businesses to become impactful volunteers in Oakland public schools.
The Volunteer Coordinator will work closely with the OSV Manager as well as leaders across the school system to operate and strengthen the ongoing volunteer program for community volunteers. Community tutors can become aids, tutors, or coaches. This position will find the perfect fit for where each individual volunteer can make the biggest positive contribution to maximize educator capacity and motivate student success.
The Volunteer Coordinator will enhance efficiencies in the onboarding process by helping volunteer complete requirements, allowing more community volunteers to provide service in Oakland public schools and build equitable outcomes for our students. The Volunteer Coordinator will communicate volunteer opportunities to the wider Oakland community so that we may access an array talented, caring, and relevant volunteers from different backgrounds with a diversity of skills and expertise to share.
This position will serve as a point of contact for Oaklanders who want to volunteer in Oakland public schools. Being responsive to both volunteers’ and schools’ needs, the Volunteer Coordinator will thoughtfully support community members as they experience the registration, clearance, and matching process required for volunteering in Oakland public schools.
This is a tremendous opportunity for a young professional to gain experience and help the Oakland Public Education Fund deepen its role in bringing resources that help strengthen teaching and deepen learning for every student, in every school, every day.
PRIMARY DUTIES & RESPONSIBILITIES
• Support the processing of new volunteers to clear them to volunteer in schools. Work with new and existing automated processes to provide a great experience to each applicant.
• Assist with maintaining OSV’s web presence through listings and other public-facing avenues to inform public of available volunteer opportunities within Oakland public schools.
• Serve as a point of contact for inquiries (via phone, email, or other) from community members expressing interest or seeking more information about volunteering in Oakland public schools.
• Produce, print, mail, and document forms, badges, collateral, and other materials as part of volunteer onboarding process and outreach.
• Contribute to and maintain the database to manage volunteer and school information.
• Coordinate with Operations and Accounting Staff to ensure OSV supplies, materials, and collateral are restocked in a timely fashion.
• Assist with supervision of office volunteers.
• Attend volunteer recruitment fairs to meet new potential community volunteers.
• Post on social media as outreach for volunteer opportunities.
• Support educators to work with volunteers. Particularly, if they have never worked with volunteers before, the educator will need support to identify how to use volunteer support effectively.
• Collect and draft stories for the Volunteer Voices newsletter. Visit volunteers who are doing well and/or have a unique story to share to interview, photograph, and celebrate them and their educator partner.
• Work with volunteers who have a unique skill to offer to find where they can support in situations when an educators has not requested their particular skill set.
• Additional responsibilities: Serve as a core employee, supporting key Ed Fund events and contributing to our culture and structure, as well as our mission; and,
• Other duties as assigned
• Interest in community engagement, building equitable opportunities in public school, volunteer recruiting and coordination, or similar work.
• Strong belief in the centrality of high quality public schools in building just and thriving communities across Oakland.
• Possession of or ability to get a valid California driver’s license and willingness to travel locally.
• Ability to pass a criminal background check and TB test.
• Entrepreneurial and proactive — identify needs, projects, problems, opportunities, and pursue them without having to be directed to do so;
• Minimum 2 years’ experience in a coordinator role (or similar) in a team-oriented organization committed to excellence in supporting its clients. Philanthropic experience and/or grants compliance experience a plus;
• An exceptional eye for reviewing data to ensure its accuracy and validity;
• Ability to work in a team environment and independently;
• High cultural sensitivity and awareness through written and oral communication;
• Excellent organizational and time management skills, with an orientation toward detail, and the ability to work on several projects at one time with multiple deadlines;
• Strong data entry skills and comprehensive knowledge of Excel, Word, Google products (Docs, Sheets);
• Preference for experience with databases and CRM solutions, especially Salesforce
• Ability to effectively communicate in person and electronically with internal and external stakeholders;
• Demonstrates professionalism through one’s work, and interaction with colleagues. Specifically and consistently understands that the quality of the work performed here directly affects the public reputation and internal efficiency of the Oakland Ed Fund; and,
• Spanish speakers who are experience with Oakland public education and Oakland public schools is a plus!
Failure to follow the instructions below may delay the review of your application. Applications will be reviewed immediately and candidates with the best fit will be contacted for interviews. Unfortunately, the volume of applications will prevent us from responding to all applications received.
Please do not send your application directly through e-mail. Apply for the role at the following link: https://www.tfaforms.com/4738000
EQUAL EMPLOYMENT OPPORTUNITY AT THE ED FUND
The Oakland Public Education Fund is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We also know that great candidates can bring skills to The Ed Fund that we haven’t thought of just yet, and who won’t fit everything we’ve described above. If this is you, don’t hesitate to apply. Tell us what unique contributions you can offer. We are dedicated to improving our organization and know that part of it means to better reflect the people we serve.
We are committed to diversity and building an inclusive environment for people of all backgrounds and ages and we especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ people and people with disabilities.